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Virtual Shareholder Meeting

Hold virtual-only or hybrid shareholder meetings online

Contact Us

Engagement begins and ends with convenience — for both companies and their shareholder. Conducting annual meetings online reduces effort and costs. As the innovator of the virtual shareholder meeting, we are uniquely positioned to help your clients easily and securely conduct their annual meetings online.

Increase engagement, add convenience, and ensure security

A virtual shareholder meeting is similar to an earnings call, but it also authenticates shareholder upon log in and enables them to vote and ask questions during the meeting.

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Convenience, Ease and Security
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Customizable Meeting Pages
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Online Validation and Voting
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Fully Virtual Meetings
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Dashboard and Meeting Controls
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Pre- and Post-Meeting Reports
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Use technology to facilitate shareholder engagement

Virtual shareholder meetings offer your company more meeting options and access to critical data, while eliminating the need to travel or organize costly physical meetings.

Product Specifications

Flexible Meeting Options

Video-Only or Hybrid Meetings
  • Online meetings use streaming audio or video capabilities
  • Hybrid meetings allow shareholders to attend online or in-person

 

Enhanced Shareholder Experience

View Meeting Information—At a Glance
  • Dedicated, secure Broadridge-hosted URL for online meetings, with customized websites
  • Broadridge representative stays on dedicated phone line for the entire meeting
  • Company representative can view shareholder attendance, number of votes cast, and questions posed
  • Playback recordings are available within 24 hours and accessible for 12 months

 

Versatile User-Friendly Interface

Real-Time Meeting Views
  • Invitations and instructions are provided, using control numbers and dedicated URLs in regular proxy communications
  • Easy online connection with an internet connection and media player (Windows, Flash, etc.)
  • Offers virtual meeting “door: to listen to and/or watch meetings in real-time, cast votes, submit questions, and view messages

Safe and Secure Voting Process

Reliable Infrastructure
  • Systems meet all security standards, including IOS 27001 and 9001 certifications, and SAS70 Type II and SSAE-16 audits
  • Supported by dedicated personnel, a redundant infrastructure, and multiple failsafe measures to ensure success
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How Can Virtual Meetings Benefit Your Company?

Conducting shareholder meetings virtually enables more effective management while demonstrating transparency and strengthening shareholder relationships.

How We Can Help

Position your company for the future

~200
Virtual shareholder meetings held in the past year; 20 for the Fortune 500.
90%
Of virtual shareholder meetings were audio-only events.
88%
Of companies are holding virtual-only meetings, increased from 25% in 7 years.
“Companies say that hosting the meetings online saves money, especially in an era when annual meeting attendance is often sparse.”
More Companies are Going Virtual for their Annual Shareholder Meetings
The Washington Post, March 17, 2015.
Press Release
Broadridge Enhances Document Composition and Compliance Reporting Capabilities, Acquires Summit Financial Disclosure, LLC

Let’s talk about
what’s next for you

Our representatives and specialists are ready with the solutions you need to advance your business.
REQUEST INFORMATION
Law Firms

Streamline proxy and annual meeting services for your clients

Whether communicating with shareholder, meeting SEC requirements or going public, your clients rely on you for guidance on their most critical compliance and governance activities. We support these efforts with innovative solutions from a single, trusted partner.
Proxy Services
Beneficial Proxy Services
Corporate Action Services
Enhanced Proxy Design
Virtual Shareholder Meeting
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